House of Lords Sales and Events Spring and Summer 2019

The subheadings below will direct you to all relevant information concerning events taking place during Spring and Summer 2019 are current from Monday 1st April up to Monday 2nd September 2019.

All bookings made by external third parties in the House of Lords are subject to approval. We would require the Event Enquiry Form completed in full. Please be advised that the approval process may take up to two working days. Too little details or any missing details from the information requested can result in a delay to the approval process.

Cholmondeley Room and Terrace
Attlee and Reid Room
Home Room and Terrace
Peers' Dining Room and Peers' Guest Room Bar

Spring is here, and summer is just around the corner! We are pleased to let our customers know that contained within this page is a hub of information for all our Spring and Summer 2019 events.

The menus for Spring and Summer 2019 are current from Monday 1st April 2019 to Monday 2nd September 2019.

Menus
Breakfast
Afternoon tea
Canapés
Small plates and verrines
À la carte
Wines and drinks

Function requirement forms / catering forms (to submit your order)
Breakfast
Afternoon tea
Canapés
Small plates and verrines
À la carte

Committee Room G
River Room

Dietary information
All dietary information must be submitted no later than 5 working days before your event (not including the event date itself).

However, in the interests of trying to meet the dietary concerns of guests at our venue (where possible), our kitchen and operations team would be grateful to have dietary information as soon as it becomes available. Please work with your assigned event coordinator as soon as dietary information becomes available to you.

When submitting dietary information to your event coordinator, we require the first and last name of the guest (as well as the table number if your guest has been invited to a seated event).

For reception-style events, it will be the responsibility of the event organiser or the guest themselves to inform our waiting staff of their dietary concerns. This measure is in place as we have no other means of identifying guests with dietary needs at a reception-style event.

Special catering
For guests who require special catering, perhaps for religious reasons, our venue will try and meet the guests needs.

Event organisers, however, should be reminded that there are additional charges applied to halal and kosher catering.

With regards to events observing Ramadan, all speeches must be completed at the start of the event, food service will begin promptly as soon as the sun sets. Event organisers are reminded we have a strict closing time of 10.30pm and must follow the instruction of the duty manager and security of the House.

All kosher catering is supplied by our current kosher business partner 1070 Kitchen.

All kosher catering costs are excluded from our minimum catering spend and therefore any kosher catering costs are in addition to the minimum catering spend. Kosher catering is also subject to a cover charge (imposed by our venue), a 12.5% service charge and delivery charges.

Kosher wine is also subject to our corkage rates (£12.00 per bottle for red/white wine and £15.00 per bottle for sparkling wine).

With regards to the invoicing process, 1070 Kitchen will invoice their food and drink costs to the event organiser directly. Our Accounts Department at the House of Lords will add the cover charge (where applicable), service charge and delivery costs (related to the kosher items served at our venue) to the Final Invoice (issued after the event has happened).

1070 Kitchen
Natalie Salama-Levy
Managing Director

E: natalie@1070kitchen.co.uk
T: +44 (0) 7624 2013
M: +44 (0) 7958 310 420
W: www.1070kitchen.co.uk

Please speak with your event coordinator to find out the additional charges for halal food (as charges may vary depending on the food that has been requested).

Cholmondeley Room and Terrace layout configurations

Seated layouts:
5 x large round tables
6 x large round tables
7 x large round tables
8 x large round tables
9 x large round tables
10 x large round tables
11 x large round tables
12 x large round tables

Standing reception
Afternoon tea reception and buffet
Canapé reception

Event room dimensions
Cholmondeley Room and Terrace dimensions


Attlee and Reid Room layout configurations

Seated layouts:
1 x obround table (rectangular table with semi circle ends) (24 persons)
1 x obround table (rectangular table with semi circle ends) (28 persons)
2 x long rectangular tables (32 persons)
4 x rectangular tables (8 persons per rectangular table) (32 persons)
4 x rectangular tables and small round table (38 persons)

Standing reception
Canapé reception

Event room dimensions
Attlee and Reid Room dimensions

Home Room and Terrace layout configurations

Seated layout
1 x long rectangular table (20 persons)

Standing reception
Canapé reception

Event room dimensions
Home Room and Terrace dimensions

Peers' Dining Room and Peers' Guest Room Bar

Seated layout:
1 x rectangular table (50 persons)
6 x rectangular herringbone tables (60 persons)
8 x rectangular herringbone tables (80 persons)
12 x rectangular herringbone tables (120 persons)

Standing reception
Canapé reception

Event room dimensions
Peers' Dining Room dimensions

We have an assortment of in-house audio visual equipment available for events. Please click the link below to see what we have available for hire. For those with bespoke audio visual requirements, we are happy to work with our audio visual partners NEP Bow Tie, to meet your audio visual needs.

Event oganisers are reminded that if they seek to use their own audio visual suppliers, they must comply with the conditions of entry prescribed by the House of Lords Sales and Events Office, CEVA logistics, Houses of Parliament Security and Police operations.

Audio visual

We have a range of flower arrangements available for use at our events. Please click the link below to see what options we have available. For those with bespoke flower requirements we are happy to work with our floristry partners, WindowFlowers, to get your desired flower arrangements.

Event oganisers are reminded that if they seek to use their own florists, they must comply with the conditions of entry prescribed by the House of Lords Sales and Events Office, CEVA logistics, Houses of Parliament Security and Police operations.


Event orgnaisers are also reminded that when ordering flowers from our Floristry partners, WindowFlowers, items such as vases or other glassware are to be left at the House of Lords as they belong to WindowFlowers and are only given to our venue on a loan-basis.

Flower arrangements

If you require printed place cards, printed menu cards or printed invitations (with envelopes) for your event at our venue please send your enquiry directly to our print services team.

Please click on the link below to see our current rates and the House of Lords print services email.

May we kindly ask that event organisers send their print requests through to our print services team at the earliest opportunity as the printing of said items are subject to the availability of our special media printer.

House of Lords print services

Please send your enquiry to: holprintservices@parliament.uk

Make the most of your trip to the House of Lords by visiting our gift shop. The gift shop is located on the ground floor, Royal Court, near Black Rod’s Garden Entrance and next to Committee Room G, Attlee and Reid Room and the Home Room and Terrace.

We stock a wide range of exclusive merchandise which can be ordered in advance for your event. Select gift items have the option of being personalised. Please contact the shop on 0207 219 5168. A small selection of House of Lords merchandise is available from the online Parliament gift shop.

Gift shop opening hours are Monday to Thursday, 11am to 8pm and Friday 11am to 3pm. We can also arrange to open the shop outside of said hours specifically for your event with a minimum spend of £350.00. This will need to be arranged well in advance of your event as staffing will need to be arranged and timings specified.

Gift shop price list

Event organisers are strongly advised to have event materials delivered to their event using CEVA Logistics. Event materials will be delivered in advance of your event and before the event organiser arrives at our venue by CEVA Logistics.

Event organisers are reminded that whilst we work closely with CEVA Logistics, CEVA Logistics are independent from our operation so one would need to directly contact them to arrange delivery and collection of event materials. The drop-off and collection point at the House of Lords is ‘Drop-off/collection point 32’ (used in conjunction with CEVA Logistics documentation).

CEVA Logistics
40-48 Chase Road, Park Royal, London NW10 6PX
T: +44 (0)20 8453 0500 (option 4)
E: osccarrivals@cevalogistics.com
W: www.cevalogistics.com
Drop-off/collection point: 32 (for CEVA Logistics documentation)

CEVA Logistics

Photography and filming of events are only permitted in the event rooms of the House of Lords with a valid photography and filming permit. Furthermore, photography and filming of an event is permitted on the grounds that content photographed or filmed is done so only for private consumption and not for publication. These conditions must be adhered to for continued use of our venue. Please click below to apply for photography and filming permissions.

Photography and filming

The playing of live music or background music at your event will require the permission of Black Rod's Office. Whether permission will be granted or not will depend on the amplification of the music and the business of the House. If for example the music is too loud it may disrupt parliamentary proceedings in the chamber as well as nearby committee rooms. Please request permission, in writing, to play music at your event using the email address below.

Black Rod’s Office
Joanne Hendrick (Higher Personal Secretary to Black Rod)
T: +44 (0) 20 7219 3099
E: hendrickj@parliament.uk

If you are interested in a live musical performance at your event and written permission has been given from Black Rod's Office, we would recommend the musical artists below:

String quartet

Stawberry Strings
M: +44 (0)7973 563034
E: enquiries@strawberrystrings.com
W: www.strawberrystrings.com

Estilo
M: +44 (0) 7967 332 082
T: +44 (0) 20 7193 4317
E: hello@estilostringquartet.com
W: www.estilostringquartet.com

Opera singer, mezzo-soprano
Nancy May
E: nancymaymezzo@gmail.com
F: https://www.facebook.com/pg/nancymaymezzo/about/
I: https://www.instagram.com/nancymaymezzo/

Event organisers may supply their own drinks for an event but need to consider the corkage rates (detailed to the right), the logistics of bringing the drinks to their event and lastly the collection of their drinks after the event has taken place (assuming some drinks are not consumed).

We strongly advise that drinks are delivered onto the Parliamentary estate using CEVA Logistics (parliamentary approved courier service). CEVA Logistics will deliver the drinks (including event materials) in advance of your event, allowing us to store and/or cool the drinks (space-permitting) and lastly CEVA Logistics can collect your drinks after the event, should there be any unconsumed.

If event organisers choose to supply their own drinks for an event, we the venue, are not responsible for a shortage of glasses or the lack of types of glassware available.

CEVA Logistics
40-48 Chase Road, Park Royal, London NW10 6PX
T: +44 (0)20 8453 0500 (option 4)
E: osccarrivals@cevalogistics.com
Drop-off/collection point: 32 (for CEVA Logistics documentation)

Corkage rates

For Monday to Friday events held between 08:00 to 19:45 in the Cholmondeley Room and Terrace, Attlee and Reid Room, Home Room and Terrace, Committee Room G or River Room, guests will need to enter via Black Rod’s Garden Entrance (entrance 11 on map).

For all Peers' Dining Room or weekend events, guests will need to enter via the Cromwell Green Entrance (entrance 8 on map) which is open from 8am to 8pm.

Opening times in recess may vary.

Guests can download the maps using the links below.

Public and event entrances
Directions by public transport

Event organisers will need to instruct their guests to bring with them to the event a printed invitation and a form of photographic ID. Police operations or parliamentary security may refuse entry to a guest at an event, if a guest fails to produce either item.

For guests who do not have a form of photographic ID, we would strongly suggest bringing an alternative means to identify themselves (such as a registered bank card, for example).

To assist event organisers with the format of invitation and how the invitation should read, we have linked below an invitation template. Also linked is a vector-based House of Lords red portcullis suitable for third-party printers or a jpeg. version suitable for basic electronic invitations.

House of Lords invitation template (password-protected file for security reasons, please speak with your event coordinator to get access)
House of Lords red portcullis (.eps) (suitable for third-party printers)
House of Lords red portcullis (.jpg) (suitable for electronic invitations)

The event organiser is also expected to produce a paper copy of the guest list to hand to police operations upon their arrival, at the entrance guests are entering through.

In advance of the event, and at least 3 working days before the event, event organisers are also required to send as an attachment on an email, a guest list through to Security Hub.

E: securityhub@parliament.uk

Event organisers can enquire directly with the event tours office
about hosting a tour for their guests. We would strongly advise
providing an event number in your enquiry to get a response.
Event organisers are reminded that without an event booked in
the Sales and Events diary and without vital information such as
an event number, the enquiry may take longer to answer.

Event tours office
E: eventstours@parliament.uk
T: +44 (0) 20 7219 3003

Event tours

Attendants Office

holattendants@parliament.uk
+44 (0)20 7219 3366

Hall Keeper's Lodge
hkl@parliament.uk
020 7219 4626

Hall Keeper's Lodge opening times
  • Monday - Thursday: 8am - 5pm
  • Friday: 8am - 4pm

Our FAQs are detailed in the link below.

FAQs

The terms and conditions of our venue are detailed below in the link.

Terms and conditions

For event organisers who require a risk assessment of our venue, please use the event safety plan and risk assessment for guidance. You will need to provide details of the event room(s) in which your event is hosted in.

The GDPR notice of our venue is detailed below in the link.

General Data Protection Regulation (GDPR)

For full access information, view our planning your visit pages.