Essential event information

When is what needed in the planning process? Our handy event planner guide tells you what needs to happen administratively and when in the lead up to your event from when the pre-payment has to be paid to when you must submit your menu choices.

All attendees, including organisers and their entourage, entertainment, photographers, etc., must be in possession of an official invitation (whether an electronic or hardcopy version), to be shown on demand to UK Parliament Security. This will form part of the entry procedure at the pedestrian search points.

Visitors to UK Parliament may be asked to show proof of identity.

Style and formatting is very much a design decision for event organisers.

All invitations must be reviewed by an event coordinator before onward distribution.

The Portcullis surmounted with a Crown, the emblem of UK Parliament, can only be used on invitations for events sponsored by Members of Parliament and Members of the House of Lords.

Any APPG that is on the Register of APPGs must use the House's bespoke logo for APPGs if it wants to use the Crowned Portcullis badge on their invitations. Unregistered groups are not allowed to use the bespoke logo.

UK Parliament event venues are not well suited to immersive and/or experiential style events which rely heavily on props, staging and other material requiring delivery to the Parliamentary estate. All deliveries and vehicles destined for the Parliamentary estate must undergo stringent security checks at UK Parliament's Offsite Screening and Consolidation Centre (OSCC).

Please note the following guidance:

• due to the high security considerations of UK Parliament no delivery or  vehicle can "just show up" without having undergone security screening at the OSCC, including couriers.
• delivery capacity onto the Parliamentary estate is limited and finite and deliveries required for the daily functioning of UK Parliament will always take precedence over deliveries for events taking place.
• all event material and other belongings are to be removed from the event venue by the end of the contracted period of hire. No items can be left and stored for future pick up.

Contact your event co-ordinator direct to disucss any delivery requirements further.

A safety plan and event risk assessment should be completed by Event Organisers during the planning phase of an event to help satisfy their own organisation's Health and Safety polices and procedures.

We have part pre-populated a template with site specific safety information along with some common site hzards with control measures already in place which organisers may find of use. The team will help answer any further questions organisers might have.

The House of Commons offers 10% commission on the net room hire, net final food and beverage spend invoiced for commercial bookings generated from event agents. This is only applicable to agents placing the initial enquiry through to conclusion of the event.

Commission is not payable on Member-hosted events.