Parliamentary passes and events (2018)

Request

  1. Please provide a breakdown of the total number of active parliamentary passes by type or 'nature of work'.
  2. Broken down by department, please provide the number of active passes supplied to ministerial department staff.
  3. Please provide the number of parliamentary passes withdrawn or revoked in the last 12 months, with a reason for removal.
  4. Where possible, please provide a full list of room and event space bookings by individual member or former member from 01.01.2018 to 17.12.2018. For each, please provide the member or former member name, date, space provided, number of guest/attendees and event title or description.

 

Response

Please note that the House of Commons and the House of Lords are separate public authorities in accordance with the Freedom of Information Act 2000 (FOIA). 

  1. Please provide a breakdown of the total number of active parliamentary passes by type or 'nature of work'
    The information relating to the House of Commons, broken down by pass type (CSV CSV 1 KB)
    Please note that this does not include details of passes for the House of Lords and you may wish to redirect your request to the House of Lords for this information.
  2. Broken down by department, please provide the number of active passes supplied to ministerial department staff
    This information is held by the House of Commons.
    The number of active Commons passes supplied to ministerial department staff, broken down by department (CSV CSV 1 KB).
    Please note that this does not include details of passes for the House of Lords and you may wish to redirect your request to them for this information.
  3. Please provide the number of parliamentary passes withdrawn or revoked in the last 12 months, with a reason for removal
    This information is held by the House of Commons. However, owing to the low numbers of withdrawn passes (fewer than 5) in the last 12 months disclosing this number may make it possible for individuals to be identified. This information is therefore exempt by virtue of section 40 (2) of the Freedom of Information Act 2000 (FOIA), as disclosure of this information to the public generally, in the House’s view, would not be consistent with data protection principles in Article 5 of the General Data Protection Regulations. This is an absolute exemption and the public interest test does not apply.
    Please note that this does not include details of passes for the House of Lords and you may wish to redirect your request to them for this information.
  4. Where possible, please provide a full list of room and event space bookings by individual member or former member from 01.01.2018 to 17.12.2018. For each, please provide the member or former member name, date, space provided, number of guest/attendees and event title or description
    Some information is held by the House of Commons.  In the first instance, please be aware that there are two main ways to book rooms and event spaces in the House of Commons, and these details are provided below.
    Catered events via the House of Commons Banqueting Team
    Members may book function rooms and event spaces for a wide variety of catered events.  Owing to the significant public interest in this information, the House of Commons publishes information about event & function bookings on the parliamentary website as part of its routine publication scheme. The requested information for the period from 1 January 2018 up until 31 July 2018 is already publicly available on the parliamentary website. As the information you request is reasonably accessible to you otherwise than under the Freedom of Information Act 2000 (FOIA), your request is refused. In refusing your request the House is applying the exemption set out in section 21 (1) and (2) (a) of the FOIA.  This is an absolute exemption and the public interest test does not apply.
    The requested information for the period from 1 August 2018 up until 17 December 2018 is due to be published on 31 October 2019. Until the information is published it is exempt from the provisions of section 1(1)(b) of the FOI Act (the right of access to the information) by virtue of the exemption set out in section 22 (1) of the same Act (the exemption for information held by the public authority with a view to its publication at some future date (whether determined or not)). While there is a public interest in the publication of information relating to event & function bookings, we have concluded that this is outweighed by both the public interest in the routine disclosure of this information and the achievement of this publication by the focusing of the significant resources required to process the data in the manner required while achieving best value for money.
    Meeting rooms via the House of Commons Events Team
    There are a large number of meeting rooms on the parliamentary estate which may be used for formal and informal meetings.  On a single day, hundreds of meetings may be held across the parliamentary estate, booked for parliamentary staff and contractors as well as by Members and their staff.  Unless the person booking a meeting room specifically indicates at the point of booking that this is for a Member (which they are not obliged to do) this information is not recorded.  Therefore, comprehensive information specifically about Members’ bookings is not held by the House of Commons.
    Please note that this does not include details of rooms or events booked for the House of Lords and you may wish to redirect your request to them for this information.