Skip to main content
Menu

Awarded contracts (2019)

Request

I request a list of all contracts awarded or renewed since the start of the financial year 1 April 2019.

Please include your contract reference, the contract description, procurement procedure used to advertise and award contract (i.e. OJEU advertised, call off from framework), start date of contract, advertised original term of contract (including options for extension), current contract end date, advertised contract value on award, how many times contract has been extended, and total contract spend to date.
Please include the link to the OJEU contract notices where appropriate, and contract award notices. Please also provide the link to the ContractsFinder contract notices and contract award notices.

Additional Request

  1. Can you confirm if Capita Business Services are still delivering Operator Bureau Services to Parliament following the end of the contract in May 2019? And if so, what was the procurement process chosen? Please send links to all contractsfinder and Official Journal of the European Union notices relating to this contract.
  2. Re your response regarding the contract notices published (that are mandated by the Public Contracts Regulations)-  "This information has been advertised on either the Official Journal of the European Union or Contracts Finder, it is publicly available." Could you please confirm the organisation name to search?

 

Response

Please note that the House of Commons and House of Lords are separate public authorities in accordance with the Freedom of Information Act 2000 (FOIA).  However, Parliamentary Procurement and Commercial Services (PPCS) is a bicameral team serving both Houses.

This information is held by the House of Commons.

Spreadsheet containing the following information:

• A list of all contracts awarded or renewed since the start of the financial year 1 April 2019. (Please note that we do not generally record contracts below £10k but where we have, the contracts have been included.)
• Contract reference.
• Contract description.
• Procurement procedure.
• Start date of contract. (Please note that we cannot guarantee the reliability of these dates owing to a database glitch).
• Current contract end date.
• Total contract spend to date.

The details of one contract have been redacted.  This relates to specific technology used by the Parliamentary Digital Service for cyber security. We consider that this information is exempt under section 31(1)(a) of the FOIA because disclosure would be likely to prejudice the prevention or detection of crime.  Section 31 is a qualified exemption and therefore subject to the public interest test as follows.
There is an inherent public interest in transparency about our operation and network security, and in demonstrating that we have effective technology in place to provide cyber security. There is also a public interest in being able to ensure that our contracts are awarded fairly, and that they provide the best value for public money.
We consider that the public interest in disclosure is outweighed by the risk of the prejudice that might arise in relation to the prevention of crime by disclosing the measures we have in place to prevent criminal activity being undertaken against the parliamentary network.  We have a responsibility not to release any information that can be used by criminals to increase their chances of a successful cyber-attack against the network. Disclosure of such information would fail in our duty to assist those services providing us with law enforcement services as it would hinder their work in preventing and detecting crime and apprehending offenders.

You have also requested the link to the OJEU contract notices where appropriate, and contract award notices, as well as links to the Contracts Finder contract notices and contract award notices.
This information has been advertised on either the Official Journal of the European Union or Contracts Finder, it is publicly available. As the information you request is reasonably accessible to you otherwise than under the FOIA, the House is exempting the information under the exemption set out in section 21(1) and (2)(a) FOIA.  This is an absolute exemption and the public interest test does not apply.

Lastly, you asked for  the advertised original term of contract (including options for extension), how many times each contract has been extended, and the advertised contract value on award.  This information is held by the House of Commons, but it is not recorded centrally in any way. In order to locate and retrieve this information we would have to manually source the information you require. 

To locate the information for the advertised original term of contract alone, we would need to locate each relevant contract, verify that the terms match what was published in the contract advertisement, and then extract the specific information sought.  We estimate that even this single part of your request would take in excess of 37 hours (148 contracts taking a minimum of 15 minutes per contract to locate, check and extract).  Section 12 FOIA states that a public authority is not obliged to comply with a request if costs would exceed the appropriate limit which, for the House of Commons, is £600. This represents the estimated cost of one person spending 24 working hours in determining whether the House holds the information, and locating, retrieving and extracting the information. Therefore, in accordance with section 12 FOIA,  we will not be processing these parts of your request further.

However, if you were to make a new request for a narrower category of information, it may be that we could comply with that request within the appropriate limit, although I cannot guarantee that this will be the case. For example, you could refine your request to ask for these details for a significantly smaller amount of contracts or date range.  However, some of the information is in the public domain, and should now be accessible to you by cross-referencing with the information contained in the attached spreadsheet.  Contract information is also available via the on-line e-procurement portal in-Tend .

Additional response

  1. Can you confirm if Capita Business Services are still delivering Operator Bureau Services to Parliament following the end of the contract in May 2019? And if so, what was the procurement process chosen? Please send links to all contractsfinder and Official Journal of the European Union notices relating to this contract.
    This information is held by the House of Commons. CAPITA Business Services Ltd continue to be under contract to provide Operator Bureau Services albeit at a reduced level reflecting increased use of Office 365/SKYPE alternatives. The contract which you quote was extended by mutual agreement to 31 March 2020. There are no notices published in relation to that extension. A successor procurement strategy is under active consideration.
    Any entries in contractsfinder.gov.uk on in the Official Journal of the European Union are publicly available. As the information you request is reasonably accessible to you otherwise than under the Freedom of Information Act 2000 (FOIA), the House is exempting repeated disclosure of the information under the exemption set out in section 21(1) and (2)(a) FOIA.  This is an absolute exemption and the public interest test does not apply.
  2. Re your response regarding the contract notices published (that are mandated by the Public Contracts Regulations)-  "This information has been advertised on either the Official Journal of the European Union or Contracts Finder, it is publicly available." Could you please confirm the organisation name to search?
    This information is held by the House of Commons. The formal terms are the “Corporate Officer of the House of Commons” and the “Corporate Officer of the Lords” under Authority Name. Other common terms in use in our notices include “PPCS” and “UK Parliament”.