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Estates contract (2020)

Request

Details in respect to the contract:

Contract No 288115 - 2019 - Road Transport Services - Modification notice


The details required are:

  1. Further information regarding the establishment of a R&R renewal authority that will be set up to create the OSCC re-procurement
  2. Start date & duration of the re-procurement programme
  3. Is there an extension clause in the current contract(s) (i.e. the Road Transport Services Modification notice) and, if so, the duration of the extension?
  4. Who is the senior officer (outside of procurement) responsible for this contract?

 

Response

Whilst the House of Commons and the House of Lords are separate public authorities in accordance with the Freedom of Information Act 2000 (FOIA), the Parliamentary Procurement and Commercial Service (PPCS) is a bicameral service providing procurement services for both Houses of Parliament. The information below covers both Houses and all users of the parliamentary network e.g. MPs, Members of the House of Lords, their staff, staff of the House Administrations and non-parliamentary network users participating in parliamentary business.

In the first instance, please be aware that the number you cite is a modification notice published by Parliament in connection with the Off-Site Consolidation Centre (OSCC) contract managed by the Parliamentary Procurement and Commercial Service (PPCS). Although, the Restoration and Renewal (R&R) Programme is mentioned in the notice, the R&R of the Palace of Westminster is separate from the current re-procurement of the OSCC, and the two do not depend on each other.

  1. Further information regarding the establishment of a R&R renewal authority that will be set up to create the OSCC re-procurement
    This information is not held by the House of Commons as the R&R programme is not leading on the re-procurement of this contract. As stated above, the OSCC re-procurement is being handled by the in-house PPCS team.
    The Restoration and Renewal Programme has been established to tackle the significant work that needs to be done to preserve the Palace of Westminster and ensure it can continue to serve as home for the UK Parliament in the 21st century. It is being managed and governed in a two-tier structure, similar to the 2012 London Olympics and other successful infrastructure projects. The Sponsor Body is the single client accountable to Parliament and oversees a Delivery Authority, which carries out the work. This way of working was set up under new legislation, the Parliamentary Buildings (Restoration and Renewal) Act 2019. The Sponsor Body and Delivery Authority is a separate public authority in accordance with the Freedom of Information Act 2000 (FOIA), so if you would like any more details about their work, you should apply to them directly.
    The Off Site Consolidation Centre (OSCC) is the facility where all commercial deliveries destined for the parliamentary estate must undergo stringent security checks. All products and materials will be security screened, consolidated and delivered to the parliamentary estate via a dedicated OSCC fleet. The contract for these services is currently being re-procured.
    It may held you to know that the R&R Programme may wish to procure its own OSCC at any time. While the Restoration and Renewal Project was formerly a joint programme between both House of Parliament, the project and information relating to it has now been passed to the Restoration and Renewal Sponsor Body and Delivery Authority, which is a separate public authority for the purposes of the FOIA. Therefore, you may wish to submit your request directly to them.

  2. Start date & duration of the re-procurement programme
    Some information is held by the House of Commons to respond to your request. There is no set start date as the programme for the re-procurement of the OSCC is now in the development stage and the procurement award will be completed before the current contract ends in November 2022.

  3. Is there an extension clause in the current contract(s) (i.e. the Road Transport Services Modification notice) and, if so, the duration of the extension?
    This information is held by the House of Commons. The Modification Notice itself includes provision for a three year extension to the contract.

  4. Who is the senior officer (outside of procurement) responsible for this contract?
    This information is held by the House of Commons. Isabel Coman, Managing Director of Estates in In-House Services and Estates (I-HSE) is responsible for the contract in your request.