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Information and Records Management in Parliament

Information and records management supports the management and protection of parliamentary information, as well as maximising its potential as one of the most important assets.

IRMS's vision is that information management is embraced and valued by staff, embedded into working practices and delivers tangible benefits to Parliament. We do this developing corporate information and records management policies for the House Administrations, covering business information and content, regardless of format or where it is held, and supporting business units to implement policy by providing advice, guidance and training. This vision aligns to Parliament's Information and Data Strategy which recognises that both information and data are central to the work of Parliament.

 

Information Policy

The Information Management Policy provides the framework for managing Parliamentary information, and is applicable to all staff of the administrations of the House of Commons, the House of Lords and the Parliamentary Digital Service.

Members of Parliament are data controllers in their own right, and members of the House of Commons and the House of Lords (and their staff) are not subject to the Information Management Policy, except those who hold an official position within a House Administration (e.g. as a Chair of a Committee), but only in relation to the information that they create and use in carrying out that role.

 

Information Management Assessment

In 2016, Parliament invited The National Archives to conduct an Information Management Assessment of Parliament. This is the first time an organisation not subject to the Public Records Act has been assessed in this way, and it is an important step in providing independent validation of the standards and integrity of our information management processes. The report is published in full here (pdf 438KB).

 

Contact us

If you have a question regarding information management in Parliament, please contact us on 020 7219 3074 or e-mail archives@parliament.uk. Questions about the holdings of the Parliamentary Archives should be directed to the Archives' enquiry team using the same contact details above.

 

Last updated December 2020