Guidance on submitting written evidence to an inquiry

Guidance on submitting written evidence to a Welsh Affairs Committee inquiry

As part of a scheme to encourage paperless working and maximise efficiency, the Committee is piloting a new web portal for online submission of written evidence.

It assists the committee if those submitting written evidence adhere to the following guidelines:

Each submission should:

  • state clearly who the submission is from, i.e. whether from yourself in a personal capacity or sent on behalf of an organisation
  • No more than 1,500 words in length / run to no more than eight sides of A4 paper
  • as far as possible comprise a single document attachment to the email
  • begin with a short summary in bullet point form
  • have numbered paragraphs
  • be in Word or Rich Text format (not PDF) with as little use of colour or logos as possible

 The information you supply will be processed in accordance with the provisions of the Data Protection Act 1998 for the purposes of : a) obtaining written evidence for the inquiry b) to clarify any queries around the information contained in your evidence c) to contact you to provide updates as to the progress of your evidence. The Clerk of the House of Commons is the data controller for the purposes of the Act. We may ask you to give us some feedback on the web portal and the process of submitting evidence so that we can look to make further improvements. If you have any queries or concerns about the collection and use of this information or do not wish for your details to be used for this purpose, please advise the Committee Team on the Education Committee providing your full name, and contact details.

Please also note that:

  • Committees make public much of the evidence they receive during inquiries. If you do not wish your submission to be published, you must clearly say so. If you wish to include private or confidential information in your submission to the committee, please contact the Clerk of the committee to discuss this
  • Material already published elsewhere should not form the basis of a submission, but may be referred to within a proposed submission, in which case a hard copy of the published work should be included
  • Evidence submitted must be kept confidential until published by the committee, unless publication by the person or organisation submitting it is specifically authorised
  • Once submitted, evidence is the property of the committee. The committee normally, though not always, chooses to make public the written evidence it receives, by publishing it on the Internet (where it will be searchable), by printing it or by making it available through the Parliamentary Archives. If there is any information you believe to be sensitive you should highlight it and explain what harm you believe would result from its disclosure. The committee will take this into account in deciding whether to publish or further disclose the evidence
  • Committees do not normally investigate individual cases of complaint or allegations of maladministration
  • Once submitted, no public use should be made of any submission prepared specifically for the committee unless you have first obtained permission from the Clerk of the committee