Records Management in Parliament

Parliament recognises that information is a valued corporate and public asset. Information and records management is the corporate function that provides systematic control of our business information and content.  This includes data, documents, records and other information that has a specific content and value to Parliament. The effective management of this information is an integral element of good governance and risk management.

Parliament currently uses an Electronic Document & Records Management System (EDRMS), SPIRE, to manage its digital documents and records. Together with Parliament’s digital preservation system, SPIRE enables staff to store and preserve most recorded information digitally, instead of on paper. Recorded information should be held in electronic form for most purposes to support Parliament’s digital agenda.

 

The Information and Records Management Policy (PDF PDF 507 KB) provides the framework for managing Parliamentary information, and is applicable to all staff of the administrations of the House of Commons and the House of Lords, as well as the Parliamentary Digital Service. Members of Parliament are data controllers in their own right, and members of the House of Commons and the House of Lords (and their staff) are not subject to the Information and Records Management Policy.

 

Information Management Assessment

 

In 2016, Parliament invited The National Archives to conduct an Information Management Assessment of Parliament. This is the first time an organisation not subject to the Public Records Act has been assessed in this way, and it is an important step in providing independent validation of the standards and integrity of our information management processes. The report is published in full here.

 

If you have a question regarding records management in Parliament, please contact us on 020 7219 3074 or e-mail [email protected]. Questions about the holdings of the Parliamentary Archives should be directed to the Archives' enquiry team using the same contact details above.