General information

Last updated: 29 January 2013

Meeting date and venue

The 15th Meeting of the Association of European Senates will take place on Thursday 13– Friday 14 June 2013 at:

The Queen’s Robing Room
House of Lords
London SW1A 0PW

Meeting Secretariat

Overseas Office
House of Lords
London SW1A 0PW
Tel:  + 44 20 7219 5372

E-mail: [email protected]

The members of the Meeting secretariat are:

  • Mrs Andrea Pull
  • Mrs Žana Paul
  • Mr Rhodri Walters

Registration

Participants should register and collect their credentials from the welcome desk situated in the foyer of the conference hotel (The Royal Horseguards) from 15.00–19.00 on Thursday 13 June. Badges can be collected in person, by delegation secretaries or by Embassy staff, but only at the time and venue specified above. Please note that the wearing of badges is obligatory, for security purposes, for all participants at all events relating to the Meeting.

Accommodation – Conference hotel

The conference hotel is:

The Royal Horseguards
2 Whitehall Court, Whitehall, London SW1A 2EJ
www.theroyalhorseguards.com

The House of Lords has negotiated a preferential rate for Meeting participants which is guaranteed until 15 March 2013.  Bookings should be made directly with the hotel using the Hotel Booking Form available on the Meeting website and quoting the Booking reference block code: HOUS130613. Upgrades are available at a supplementary cost. Please note that the hotel has a no smoking policy.

Completed hotel reservation forms and any other enquiries on accommodation should be directed to [email protected]

Arrival / Departure

Please note that there will be no official transport between London entry or departure points and your accommodation. For any assistance with arrival/departure arrangements please contact your London Embassy.

Transport in London

Transport will be provided between the conference hotel and the dinner venue on Thursday, and between the conference hotel and the session venue on Friday.

Simultaneous interpretation

An interpretation service will be provided from and to English and French.  For other languages, interpretation booths will be provided for delegations bringing their own interpreters.  Please indicate on the registration form if you would like to reserve an interpretation booth.

Security

Please note that it is forbidden to bring weapons into the UK.

Accompanying persons

There is no programme for accompanying persons.