COMMONS

Guidance on submitting written evidence to an inquiry

It assists the Committee if those submitting written evidence adhere to the following guidelines:

Each submission should:

  • state clearly who the submission is from, i.e. whether from yourself in a personal capacity (Submission from, eg, Miss Dee Dee Lee) or sent on behalf of an organisation (eg Submission from Insert Name Ltd);
  • be no more than 2,500 words in length;
  • as far as possible comprise a single document attachment to the email;
  • begin with a short summary in bullet point form;
  • have numbered paragraphs;
  • be in Word or Rich Text format (not PDF) with as little use of colour or logos as possible; and
  • use footnotes (rather than endnotes) if at all possible. 

The submission should be sent by e-mail to healthcommem@parliament.uk and have the 'Name of the inquiry' in the Subject line.

Please supply a postal address so a copy of the committee’s report can be sent to you upon publication.

It would be helpful, for Data Protection purposes, if individuals submitting written evidence would send their contact details separately in a covering email in a block of text laid out vertically (not horizontally). See example below:

Miss Dee Dee Lee
London House
London Avenue
London
SO00 0OO
Tel: 0000 000 0000 / Mob: 00000 000000
deedeelee1005 @ xxxxxxx.uk

You should also be aware that there may be circumstances in which the House of Commons will be required to communicate information to third parties on request, in order to comply with its obligations under the Freedom of Information Act 2000.

Though there is a strong preference for emailed submissions, those without access to a computer should send a hard copy to:

Committee Assistant 
Health Committee
Committee Office
House of Commons
7 Millbank
London
SW1P 3JA

A guide for written submissions to Select Committees is available here:

Guide for Witnesses to House of Commons Select Committees 

Please also note that:

  • Committees make public much of the evidence they receive during inquiries. If you do not wish your submission to be published, you must clearly say so. If you wish to include private or confidential information in your submission to the Committee, please contact the Clerk of the Committee to discuss this.
  • Material already published elsewhere should not form the basis of a submission, but may be referred to within a proposed submission, in which case a hard copy of the published work should be included.
  • Evidence submitted must be kept confidential until published by the Committee, unless publication by the person or organisation submitting it is specifically authorised.
  • Once submitted, evidence is the property of the Committee. The Committee normally, though not always, chooses to make public the written evidence it receives, by publishing it on the Internet (where it will be searchable), by printing it or by making it available through the Parliamentary Archives. If there is any information you believe to be sensitive you should highlight it and explain what harm you believe would result from its disclosure. The Committee will take this into account in deciding whether to publish or further disclose the evidence.
  • Select Committees are unable to investigate individual cases.
  • Once submitted, no public use should be made of any submission prepared specifically for the Committee unless you have first obtained permission from the Clerk of the Committee.